Timekeeping Specialist

In 2020 united in a fierce commitment to deliver the highest quality care and exceptional patient experience Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care including 11 hospitals and nearly 5000 physicians and providers. Together we are empowered to make an even greater impact on the health and well-being of our communities.

Are you a detail-oriented and highly organized individual with a passion for accuracy and problem-solving? Franciscan Health System is seeking a skilled Timekeeping Specialist to join our team!

This critical role ensures the timely and accurate processing of employee payroll through our Kronos automated timekeeping system. You will be the go-to expert for all time and attendance related questions, providing support to staff and management across the organization.

Key Responsibilities:

• Maintain and process Kronos edit logs for assigned departments, ensuring accuracy and compliance with pay practices and regulations.
  Submit edit logs to National payroll, monitor for completeness, and resolve discrepancies.
• Assist management with pay group changes, department transfers, and schedule adjustments.
• Coordinate with schedulers and staff on schedule changes and waived premiums, proactively identifying and resolving issues.
• Monitor and edit employee vacation/PTO requests within the Kronos system.
• Provide training and guidance to staff on accurate time entry and Kronos system features.
• Conduct audits of time entry data, reports, and processing functions.
• Serve as a point of contact for time entry audits prior to payroll processing.
• May serve as Kronos scheduler for assigned departments.

What We're Looking For:

• High School Diploma or GED equivalent.
• Three years of recent experience in payroll or human resources.
• Experience with automated timekeeping systems, preferably Kronos.
• Proficiency in Microsoft Excel and report-writing software.
• Strong understanding of payroll practices, standards, and regulatory requirements.
• Excellent communication (written and verbal), organizational, and problem-solving skills.
• Ability to work independently and as part of a team.
• Ability to maintain strict confidentiality.
• Ability to perform accurate mathematical calculations.

Great to Have!

• Experience with large-scale payroll systems.
• Knowledge of healthcare industry regulations.

If you are a detail-oriented individual with a proven track record in payroll and timekeeping, we encourage you to apply! Join our team and make a significant contribution to the smooth operation of Franciscan Health System.