Care Coordination Assistant

St. Joseph's Medical Center is a member of Dignity Health. The word dignity perfectly defines what our organization stands for showing respect for all people by providing excellent care. St. Joseph's Medical Center was founded in 1899 under the direction of the Dominican Sisters of San Rafael and is a not-for-profit fully-accredited regional hospital with 395 beds a physician staff of over 400 and more than 2400 employees. Specializing in cardiovascular care comprehensive cancer services and women and children's services including neonatal intensive care St. Joseph's is the largest hospital as well as the largest private employer in Stockton California. Nationally recognized as a quality leader St. Joseph's is consistently chosen as the most preferred hospital by local consumers.

One Community. One Mission. One California 

Position Summary:

The Care Coordinator Assistant provides clerical secretarial and administrative support for the Care Coordination department. Under the direction and supervision of the licensed staff the Care Coordination Assistant performs the following activities and processes: post acute care coordination (SHF HHC DME Hospice etc.) revenue related activities (authorizations certifications and payer communications) stocking and monitoring office supplies and equipment and maintaining accurate and complete departmental records. This position may function as the point of contact for the department and is responsible for the professional and timely response to calls messages and the forwarding of communications to the responsible party.

The Care Coordinator Assistant may be assigned other duties within the scope of the role including but not limited to scheduling faxing auditing transcribing filing delivering sorting editing tracking and correlating the departments documentation records and forms. This positions emphasis will be on optimizing the licensed staffs productivity by providing clerical support managing confidential patient information and ensuring the compliant and accurate management of departmental records and communications.

The Care Coordinator Assistant performs these duties according to applicable hospital policies standards of practice and Federal and State regulations.

Essential Job Functions:

• The Care Coordinator Assistant complies with confidentiality policies HIPPA regulations and organizational standards when transmitting protected patient information to external agencies and vendors as needed for placement payment or referral.
• The Care Coordinator Assistant provides administrative support for the department by performing assigned tasks or activities that do not require a clinical license.
• The Care Coordinator Assistant ensures office supplies and department equipment are available current and functional.
• The Care Coordinator Assistant schedules arranges and facilitates post acute care referrals DME or follow up appointments under the supervision of licensed staff. This includes daily updates or communication between the department and post acute provider regarding changes in anticipated discharge date needs or plan.
• The Care Coordination Assistant prioritizes and forwards communications relating to insurance requests denials and Physician Advisor status recommendations to the appropriate Care Coordinator and documents any related authorizationsdenials or status determinations in the designated EMR or software program.
• This position may obtain patient or family signatures on required documentation under the supervision of the clinical staff and maintains such documents in accordance with hospital policy.
• This position requires the full understanding and active participation in fulfilling the Mission of the Organization. It is expected the Care Coordinator will demonstrate behavior consistent with the Core Values of the organization.
• The Care Coordination Assistant is accountable for staying current with and seeking knowledge of hospital policies standards of practice and Federal or State regulations pertaining to their role.

Additional Job Functions:

 In addition this position considers the population served by the medical center and area clinical integration programs and coordinates efforts to optimize care coordination across the care continuum. This coordination ensures a plan of care for patients in all stages of health needs.

Minimum:

• Associates Degree or High School graduate with a medical office certificate from an accredited institution.
• Minimum of 1 year of experience supporting clinicians in demanding and fast paced patient care environments and/or medical office experience.
• Proficiency in Microsoft Office applications including Word basic Excel spreadsheet manipulation typing and data entry skills.
• Excellent customer service and presentation skills are a must. Strong interpersonal skills are essential.
• Demonstrated ability to apply analytical and problem solving skills. Demonstrated ability to manage multiple tasks or projects effectively.
• Ability to work independently as needed with a high degree of detail orientation. Ability to work efficiently in a fast-paced environment with changing priorities.

Preferred:

• LVN preferred