Medical Staff Coordinator

In 2020 united in a fierce commitment to deliver the highest quality care and exceptional patient experience Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care including 11 hospitals and nearly 5000 physicians and providers. Together we are empowered to make an even greater impact on the health and well-being of our communities.

While you’re busy impacting the healthcare industry, we’ll take care of you with benefits that mayinclude health/dental/vision, FSA, matching retirement plans, paid vacation, adoption assistance, annual bonus eligibility, and more!

Job Summary:
Provides coordinative and liaise support to the medical staff infrastructure and governance committees, physicians, and other hospital personnel by performing complex, specialized function-related administrative tasks with minimal supervision including coordinating of a variety of programs to provide meeting support for medical staff meetings and special functions supported through the Medical Staff Services department. Incumbents attend Medical Committee meetings to record, type and distribute minutes; coordinate arrangements for meeting rooms, catering requests, meeting notices, and equipment; prepare and distribute agendas; maintain Medical Staff Bylaws, Rules and Regulations; tracks continuing medical education (CME); work collaboratively with Credentialing Specialist staff to gather and deliver required documents through established protocols; work closely with medical staff leadership to coordinate and support peer review process; prepare reports and liaise with surveyors to demonstrate compliance in assigned areas of responsibility.

Essential Duties:
Coordinates all aspects of medical staff committees including compiling agenda material, accurately documenting minutes following regulatory requirements, compiling follow-up memos and letters, researching and preparing information for medical staff leadership, and strictly protecting confidentiality.
Provides assistance and serves as a resource for medical staff members regarding medical staff bylaws, rules and regulations, hospital and medical staff policies, revised state statutes, licensing boards and other regulatory agency standards and parliamentary procedure.
Liaises between medical staff and management/Leadership, communicating sensitive and confidential issues including peer review and complaints lodged toward physicians and hospital personnel.
Maintains an accurate, secure and updated database of physician and allied health information to query on demographic profiles including but not limited to staff privileges and status for other hospital departments and facilities requiring this information.
Oversees, administers and maintains quality controls on all aspects of physician and allied health credentialing and reappointment processes within appropriate timeframes ensuring the quality of the practitioners providing patient care.
Oversees and/or manages the collection and compilation of data for physician and allied health quality profiles to analyze practice patterns using data to determine performance.
Maintains accurate campus specific records as required by regulatory requirements or regional system policies and procedures.
Tracks continuing medical education (CME) information and generates standard and ad hoc reports as requested.
Invoices customer accounts for application fee(s); collects funds and distributes to appropriate department in accordance with established procedures.

Education/Work Experience Requirements
Three (3) years’ experience in medical staff services that demonstrates attainment of the requisite job knowledge skills/abilities required.

A Bachelor’s or Master’s degree in a healthcare-related disciplinary may be substituted for the experience requirement.

Licensure/Certification
Certified Professional Medical Services Management (CPMSM) and/or Certified Provider Credentialing Specialist (CPCS) are preferred.