Executive Assistant President

Virginia Mason Franciscan Health has exciting and rewarding careers with competitive salaries and benefits. We are a family of hospitals health care services and medical providers delivering compassionate care to people throughout South Puget Sound. We are part of Catholic Health Initiatives one of the largest not-for-profit health care systems in the country.

Provides high-level administrative support services to Executive Leadership Team at the Division level scope or Hospital President. Exercises discretion and independent judgment while performing key job responsibilities. This position is assigned to provide direct administrative support for a leader, a group of leaders and/or department(s). Indirect support may be provided for others based on departmental business need.

Essential Key Job Responsibilities:

• Completes standard administrative processes such as mail processing, filing, faxing, scanning, copying, collating and organizing as needed; may delegate or outsource these functions to others if resources are available. Takes independent action to meet critical business objectives. Sets and monitors own objectives and standards. Is known as a self-starter.
• Anticipates business needs, plans and organizes work in support, or on behalf, of leader(s).
• Proactively and independently manages, analyzes (as needed) and coordinates calendars and itineraries for leader(s) supported.
• Creates and edits documents, spreadsheets, presentations and organizational charts; additionally, is able to develop complex documents, spreadsheets and presentations independently on behalf of the leader(s) supported as needed.
• Coordinates travel arrangements, including complex travel itineraries for leaders supported utilizing standard processes and resources.
• Runs and distributes standard reports; creates custom reports and/or analyzes reports as needed.
• Independently plans, coordinates and supports meetings and conferences.
• With minimal direction, drafts, edits and distributes internal and external communications on behalf of leaders. Proofreads and edits others’ communications before distribution. Administers distribution lists.
• Submits and codes invoices and expense reports; assists with routing to the appropriate queues for leader approval; approves invoices according to predetermined guidelines.
• Collects and compiles data in preparation for budget process; may be asked to prepare reports in support of leader’s budget responsibilities.
• Processes and files department contracts and agreements; previews and monitors contracts for changes and/or action.
• Other duties as assigned by leader and organization.

• High School Diploma or GED.
• Six years of administrative experience.

Preferred:

• Bachelor’s Degree.

• Ten years of administrative experience.