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Executive Coordinator

Dominican Hospital Santa Cruz, California
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The posted compensation range of $33.72 - $50.16 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Requisition ID 2026-499560 Employment Type Full Time Department Philanthropy / Foundation Hours/Pay Period 80 Shift Day Weekly Schedule Monday - Friday (8:00am - 5:00pm) Remote No Category Administrative and Clerical

Job Summary and Responsibilities

As our Executive Coordinator, you will be a vital administrative and operational force, providing comprehensive support to executive leadership and ensuring seamless daily and strategic execution.

Every day, you will expertly manage complex calendars, coordinate meetings/events, prepare presentations, and handle sensitive communications. You'll facilitate information flow, assist project tracking, and meticulously organize travel/expenses, proactively optimizing executive efficiency.

To be successful in this role, you will possess exceptional organizational skills, meticulous attention to detail, strong communication, and advanced software proficiency. Your proactive mindset, ability to manage multiple priorities, and discretion are paramount to executive effectiveness.

  • Works in a collaborative partnership with the hospital leadership and administration team.
  • Oversees DREAM fundraising database accuracy and completeness and serves as the main point of contact for shared services and the philanthropy IT team. Requests tickets to resolve database issues and questions. Performs gift entry and query support in collaboration with shared resources team.
  • Handles all gift acknowledgements; drafts thank you letters, insures timely delivery to donors, and uploads to database
  • Board, Executive, and committee coordination, including meeting minutes, scheduling, and general support
  • Orders, organizes, and maintains office supplies and spaces
  • General bookkeeping including submitting and paying invoices, pledge invoicing, monthly account reconciliations, coordination of hospital requests, transfers, expense tracking and reporting, and daily deposits.
Job Requirements

Required

  • High School Graduate General Studies and
  • Three (3) years of experience at the Executive Team support level.
  • Comparable experience may be considered.


Preferred

  • Bachelors Other and
  • Greater than 5 years of experience at the Executive Team support level
Where You'll Work

Founded in 1941, Dignity Health - Dominican Hospital is a 188-bed, acute care, nonprofit hospital located in Santa Cruz, California. Serving over 80,000 patients annually, the hospital offers a full complement of services including heart care, orthopedics, and a Family Birthing Center. Additionally, Dominican Hospital has been recognized as an LGBTQ+ Healthcare Equality High Performer by the Human Rights Campaign Foundation. It is a Joint Commission-certified Primary Stroke Center, and has been awarded the AMA/ASA’s Get the Guidelines - Stroke Gold Plus Quality Achievement, recognizing the hospital’s commitment to providing the best stroke care.

One Community. One Mission. One California 

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Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here.

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.