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Executive Assistant

Community Hospital San Bernardino San Bernardino, California
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The posted compensation range of $28.10 - $41.80 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Requisition ID 2026-453176 Employment Type Full Time Department Administration Hours/Pay Period 80 Shift Day Weekly Schedule Monday - Friday (8:00am - 5:00pm) Remote No Category Administrative and Clerical

Job Summary and Responsibilities

We are seeking an indispensable and strategic Executive Assistant to provide high-level administrative leadership and support to our Vice President. This role requires exceptional organizational skills, discreet judgment, superior communication, and advanced tech proficiency.

You will expertly manage daily operations, acting as a primary point of contact, representing the executive, and independently handling routine matters. Key responsibilities include:

  • Executive Support: Proactively manage complex calendars, appointments, and travel arrangements; prepare sensitive documents and presentations; take and distribute meeting minutes; and ensure the VP is fully prepared for all engagements.
  • Communication & Information Management: Professionally screen and respond to calls and correspondence; coordinate internal and external communications; maintain comprehensive filing and record-keeping systems; and create and update reports.
  • Operational & Project Coordination: Facilitate departmental policies and procedures; assist with payroll, expense reports, and contract administration; coordinate special events; and manage office supplies.
  • Strategic & Compliance Support: Assist with marketing needs, manage petty cash/p-card reconciliation, coordinate recognition awards, and oversee crucial compliance submissions for integrity disclosures, internal representation letters, and sensitive legal/contract processes.
  • Team Leadership (as assigned): Manage and/or supervise assigned staff/volunteers.

Job Requirements

Education:

  • Required: Bachelor's degree in Administrative Assistant, Medical Administrative Assistant, Business, Office Administration, Health Science, or a related field.OR A combination of relevant education and equivalent administrative support experience may be considered. (Two years of related experience will be credited for each one year of education not obtained.)

Experience:

  • Required: Minimum of four (4) years of experience in executive support and project management.
    Preferred: Experience in an acute care hospital or healthcare facility.

Licensure/Certifications:

  • Preferred: Certified Professional Secretary (CPS) upon hire.
Where You'll Work

Founded in 1910, Dignity Health - Community Hospital of San Bernardino is a 347-bed, acute care, nonprofit, community hospital located in San Bernardino, California. Known for its programs in maternity care and pediatrics, behavioral health and long-term subacute care for adults and children, the hospital also includes inpatient and outpatient surgery. The hospital shares a legacy of humankindness with Dignity Health, one of the nation’s five largest health care systems. Visit here https://www.dignityhealth.org/socal/locations/san-bernardino for more information.

One Community. One Mission. One California 

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Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here.

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.