Administrative Assistant II Safe Haven

The Medical Safe Haven (MSH) Administrative Assistant II will function as a qualified MSH team member who will engage with team members, residency faculty and external partners to provide support for program logistics and other administrative functions. The position will work closely with System Director, Manager, Supervisor and other team members as well as external partners in essential duties including coordinating meetings and conducting follow-up as needed, expense entry and reconciliation, accounts payable and record-keeping and organization. This position supports an advanced knowledge of clinical program operation, and requires at least two years of experience working in a professional environment with community collaboration. Occasional Travel (10%)

Essential Function:

Provides advanced administrative and logistical support to MSH office, including System Director, Manager and Specialist.

Schedules meetings and maintains calendars for the MSH team. Executes all aspects of the meeting and maintains all notes and records for Dignity Health's compliance.

Produces correspondence with various constituencies including but not limited to; greeting cards, proposals, reports, maintaining event RSVPs and communicating logistics to attendees.

Coordinates catering for meetings, often with multiple deliveries due to remote employee involvement.

Maintains paper and electronic records, staff credit card and reimbursements, office inventory and equipment, and daily cleanliness and organization of office and meeting rooms.

Distribute all mail including routing to other departments.

Demonstrates the ability to safely and competently use equipment in the provision of department services. Including, but not limited to: Fax machine, telephone, computer systems, and xerox machine.

Handle sensitive and/or confidential issues, patient complaints and route inquiries accordingly.

Provide support as needed in coordination of internal and external special events, including providing on-site support at events.

MSH Staff to continually streamline and improve all program processes and procedures.

Receives all program invoices and routes for proper approvals.

Creates and renew independent contractor agreements.

• High School Graduate upon hire and
• High School GED upon hire and
• Minimum 2 years previous experience performing general administrative duties. Required or
• Minimum 3-5 years previous experience performing general administrative duties. Required

Founded in 1973, Dignity Health - Methodist Hospital is a 158-bed, acute care, nonprofit hospital located in Sacramento, California, serving over 80,000 patients annually. The hospital also has a 171-bed skilled nursing facility providing both short and long-term medical and rehabilitative care.
We’re proud to share that Dignity Health has been recognized as one of America’s Greatest Workplaces of 2025 and a 2025 Greatest Workplace for Diversity by Newsweek. Methodist Hospital has been designated an LGBTQ+ Healthcare Equality Leader by the Human Rights Campaign Foundation and was recently named a Best Hospital for Maternity Care by U.S. News & World Report.

As part of Dignity Health, you’ll be joining a healthcare team dedicated to providing excellent, compassionate care to patients across the U.S. Our mission is to deliver compassionate, high-quality care to all, especially the vulnerable. Our vision is to be a national leader in transforming healthcare through clinical excellence, advocacy, and community partnerships. Our core value of humankindness leads us to build an inclusive and equitable environment for patients and employees alike.  

One Community. One Mission. One California