Physician Recruitment Scheduling Coordinator

We are seeking a high-performing Recruitment Scheduling Coordinator to support our team with excellence and precision.

The Recruitment Scheduling Coordinator provides high-level administrative and scheduling support to a team of high performing Physician and Advanced Practice Provider Recruiters. This role is responsible for managing a high volume of complex scheduling requests, ensuring accuracy, timeliness, and a professional candidate experience. The ideal candidate is detail-oriented, highly organized, and able to communicate effectively with candidates, recruiters, and organizational leaders.

The Recruitment Scheduling Coordinator plays a critical role within the Provider Recruitment team by coordinating interviews, meetings, and recruitment-related activities across multiple stakeholders. This position requires exceptional organizational skills, strong interpersonal communication, and the ability to operate efficiently in a fast-paced, high-volume environment. The role also includes coordinating candidate travel arrangements and managing receipt reimbursements throughout the interview process.

The coordinator will ensure a seamless and professional candidate experience while supporting the productivity and effectiveness of the recruiting team by:

• Managing high-volume scheduling across high performing, high level recruiters, providers, and clinical leaders
• Coordinating interviews, site visits, and multi-step recruitment workflows
• Serving as a trusted liaison between candidates, recruiters, and department leaders
• Maintaining immaculate records, calendars, and communications to ensure a seamless candidate experience
• Anticipating scheduling challenges and proactively resolving conflicts before they arise
• Supporting recruiter productivity by removing administrative barriers and optimizing workflow
• Coordinate candidate travel arrangements and manage receipt collection and reimbursement processes in accordance with organizational policies
• Upholding a white-glove candidate experience through clear, timely, and professional communication

What You Bring

We’re looking for someone who embodies excellence, professionalism, and operational finesse:

• Proven experience managing high-volume scheduling (preferably in recruiting, healthcare, or provider onboarding)
• Exceptional attention to detail and organizational mastery
• Strong interpersonal skills – you can build rapport with candidates and leaders at all levels
• Excellent written and verbal communication
• Ability to work collaboratively in a team-oriented environment
• Tech-savvy with comfort navigating applicant tracking systems, calendars, and communication tools
• Ability to thrive in a fast-paced, deadline-driven setting

• Experience with applicant tracking preferred and/or 2 years of experience of intermediate level administrative support.
• H/S Degree required. Associate’s preferred.
• Valid state Driver’s License and proof of automobile insurance required.
• Excellent oral and written communication skills.
• Computer skills using Google applications including keyboarding dexterity.
• Excellent organizational and follow-through/follow-up skills.
• Critical thinking skills and ability to multi-task effectively.
• Excellent customer service orientation for all candidates and internal customers.

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.