Manager Philanthropy Administration

Job Summary / Purpose

The Manager of Philanthropy Administration is responsible for leading and coordinating the operational and administrative functions of the Foundation. This role oversees administrative staff, ensures the smooth execution of day-to-day office management, provides comprehensive support for board and committee activities, and maintains the systems, processes, and infrastructure that enable effective philanthropic work. The manager ensures operational excellence, organizational efficiency, and alignment with the Foundation's mission and priorities.

Essential Functions
1. Administrative Management

• Supervises, mentors, and manages the philanthropy administrative staff.
• Applies administrative and operational best practices in supervising staff, structing workflows, and improving team performance.
• Oversees daily office management, workflow processes, administrative procedures, and team support systems.
• Manages scheduling, document preparation, internal communication flow, and cross-department coordination.
• Ensures facilities readiness, supply management, and administrative infrastructure to support staff and programs. 
• Partners with Foundation leadership to streamline processes and enhance operational efficiency.

2. Board & Committee Support

• Provides end-to-end administrative leadership for all board and committee meetings, including logistics, scheduling, agenda preparation, packet development, and meeting minutes.
• Serves as the primary staff liaison for board and committee administrative needs.
• Ensures compliance, documentation, and recordkeeping aligned with organizational standards and governance requirements.

3. Operational Compliance / Project Coordination

•  Manages foundation administrative and operational policies, including creation, updates communication, and compliance monitoring.
• Develops and maintains foundation administrative procedures, process documentation, and operational workflows
• Coordinates cross-functional projects, tracks progress, and ensures deadlines and deliverables are met.
• Ensures operations adhere to organizational standards, regulatory expectations, and best practices.
• Supports onboarding, training, and resource development for administrative processes and office management.

Minimum:

Education and Experience:

• Bachelors Other in a related field or a combination of education and/or additional job related experience may be substituted in lieu of the degree
  
• Minimum of three (3) years of not-for-profit fundraising and development experience
  
• Minimum of one (1) year of supervisor or manager experience

Hello humankindness

Located conveniently in the heart of Phoenix, Arizona,St. Joseph's Hospital and Medical Center is a 571-bed, not-for-profit hospital that provides a wide range of health, social and support services. Founded in 1895 by the Sisters of Mercy, St. Joseph's was the first hospital in the Phoenix area. More than 125 years later, St. Joseph's remains dedicated to its mission of caring for the poor and underserved. We are extremely proud to be a nationally recognized center for quality quaternary care, medical education and research. St. Joseph's includes the internationally renowned Barrow Neurological Institute, Norton Thoracic Institute, Cancer Center at St. Joseph's, Ivy Brain Tumor Center, and St. Joseph's Level I Trauma Center (which is verified by the American College of Surgeons). The hospital is also a respected center for high-risk obstetrics, neuro-rehabilitation, orthopedics, and other medical services. St. Joseph’s is considered a sought-after destination hospital for treating the most complex cases from throughout the world. Every day, approximately 20 percent of the hospital’s patients have traveled from outside of Arizona and the United States to seek treatment at St. Joseph’s. U.S News & World Report routinely ranks St. Joseph's among the top hospitals in the United States for neurology and neurosurgery. In addition, St. Joseph's boasts the Creighton University School of Medicine at St. Joseph's, and a strategic alliance with Phoenix Children's Hospital. St. Joseph's is consistently named an outstanding place to work and one of Arizona's healthiest employers. Come grow your career with one of Arizona's Most Admired Companies. Look for us on Facebookand follow us on Twitter. For the health of our community ... we are proud to be a tobacco-free campus.