Executive Assistant

Hello humankindness

Located conveniently in the heart of Phoenix, Arizona,St. Joseph's Hospital and Medical Center is a 571-bed, not-for-profit hospital that provides a wide range of health, social and support services.  Founded in 1895 by the Sisters of Mercy, St. Joseph's was the first hospital in the Phoenix area. More than 125 years later, St. Joseph's remains dedicated to its mission of caring for the poor and underserved.

We are extremely proud to be a nationally recognized center for quality quaternary care, medical education and research. St. Joseph's includes the internationally renowned Barrow Neurological Institute, Norton Thoracic Institute, Cancer Center at St. Joseph's, Ivy Brain Tumor Center, and St. Joseph's Level I Trauma Center (which is verified by the American College of Surgeons). The hospital is also a respected center for high-risk obstetrics, neuro-rehabilitation, orthopedics, and other medical services. St. Joseph’s is considered a sought-after destination hospital for treating the most complex cases from throughout the world. Every day, approximately 20 percent of the hospital’s patients have traveled from outside of Arizona and the United States to seek treatment at St. Joseph’s.

U.S News & World Report routinely ranks St. Joseph's among the top hospitals in the United States for neurology and neurosurgery.  In addition, St. Joseph's boasts the Creighton University School of Medicine at St. Joseph's, and a strategic alliance with Phoenix Children's Hospital.

St. Joseph's is consistently named an outstanding place to work and one of Arizona's healthiest employers. Come grow your career with one of Arizona's Most Admired Companies.

Look for us on Facebookand follow us on Twitter.

For the health of our community ... we are proud to be a tobacco-free campus.

Job Summary

Performs comprehensive and specialized administrative functions of a highly responsible and confidential nature for the President/CEO of St. Joseph Health System (SJHS). Maintain the corporate office using considerable discretion and independent latitude. Work is to support the administrative offices by coordinating activities, both operational and planning and ensuring timely flow of information to and from the office of the President/CEO. Performs project management, logistical coordination, and successful delivery preparation tracking and meeting scheduling

Essential Key Job Responsibilities

• Performs administrative support functions in a manner that maintains a high degree of accuracy and represents the organizations values.
• Provide project management support for President/CEO initiatives and processes suitable for the work.
• Manage change and/or conflicts within any project in an effective, timely, an appropriate manner.
• Professionally communicate verbally and in writing with a broad spectrum of audiences which may include CommonSpirit Health Executive Leadership, SJHMC leadership, physicians, and external points of contact.
• Ensures information flows to and from the executive office via all types and methods of communication (correspondence, meetings, speeches, etc.)
• Conducts research, prepares speeches, presentations and talking points for the President/CEO on an array of topics and various constituents.
• Ensures appropriate decision-making protocols are followed based on organizational policies and procedures.
• Serves as representative and ambassador for the President/CEO as directed.
• Oversees the daily activities of the administrative assistants as it applies to standard work for the executive office. Works with administrative staff to ensure accuracy, coordination, and prioritization of the system-wide calendar.
• Reviews correspondence and drafts responses for the executive as appropriate and/or forwards to the appropriate person for response and/or reply.
• Serves as a resource within the executive office to support complex projects. Provides project management within the executive office as needed.
• Facilitates prompt action on new and renewal contracting.
• Ensures the President/CEOs calendar includes appropriate time for rounding and forum activities.

Required Education and Experience Experienced:

High School Diploma or equivalent (GED); Five years of executive assistant experience in a large organization.

Required Licensure and Certifications

None

Required Minimum Knowledge, Skills, Abilities and Training

Exceptional interpersonal skills and strong managerial ability. Ability to interact and influence at the most senior levels of an organization and to work collaboratively across function, level, and departments toward shared objectives.

* Excellent writing and communication skills * Ability to research a wide array of health related topics and distill key messages in preparation for presentations. * Ability to work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff and to integrate resources on a timely and organized basis. * Established skills in planning and managing multiple projects/agendas. * Well organized and able to prioritize and manage competing priorities.