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Executive Assistant

CHI Health Immanuel Omaha, Nebraska
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The posted compensation range of $19.68 - $27.06 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Requisition ID 2024-384673 Employment Type Full Time Department Administration Hours/Pay Period 80 Shift Day Weekly Schedule 8-5 Remote No Category Administrative and Clerical
Overview

CHI Health Immanuel located in North Omaha just off of I-680 on 72nd Street offers a full-service hospital cancer center rehabilitation center specialty spine hospital and more. For well over a century our commitment to serve our community inspires our staff to provide the highest quality of care to all who we have the privilege to serve.

Provides high-level administrative support services to Executive Leadership Team at the Division level scope or Hospital President.  Exercises discretion and independent judgment while performing key job responsibilities. This position is assigned to provide direct administrative support for a leader, a group of leaders and/or department(s). Indirect support may be provided for others based on departmental business need


Responsibilities

Executive Assistant

Location: Immanuel Medical Center, Omaha, NE

  • Completes standard administrative processes such as mail processing, filing, faxing, scanning, copying, collating and organizing as needed; may delegate or outsource these functions to others if resources are available.Takes independent action to meet critical business objectives.  Sets and monitors own objectives and standards.  Is known as a self-starter.
  • Anticipates business needs, plans and organizes work in support, or on behalf, of leader(s).
  • Proactively and independently manages, analyzes (as needed) and coordinates calendars and itineraries for leader(s) supported.
  • Creates and edits documents, spreadsheets, presentations and organizational charts; additionally, is able to develop complex documents, spreadsheets and presentations independently on behalf of the leader(s) supported as needed.
  • Coordinates travel arrangements, including complex travel itineraries for leaders supported utilizing standard processes and resources.
  • Runs and distributes standard reports; creates custom reports and/or analyzes reports as needed.
  • Independently plans, coordinates and supports meetings and conferences.
  • With minimal direction, drafts, edits and distributes internal and external communications on behalf of leaders.Proofreads and edits others’ communications before distribution.Administers distribution lists.
  • Submits and codes invoices and expense reports; assists with routing to the appropriate queues for leader approval; approves invoices according to predetermined guidelines.
  • Collects and compiles data in preparation for budget process; may be asked to prepare reports in support of leader’s budget responsibilities.
  • Processes and files department contracts and agreements; previews and monitors contracts for changes and/or action.
  • Other duties as assigned by leader and organization.


Qualifications

High School Diploma

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Equal Opportunity

CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here.

CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.