Administrative Assistant

Essential functions as the Administrative Assistant include but are not limited to:

• Serve as the primary point of contact for administrative support functions including the overall office management.
• Greet parents, students and visitors and manage sign-in/out procedures.
• Answer and direct all phone calls and messages.
• Assist school leadership with the day-to-day operations of the school.
• Coordinate classroom and office supply ordering and inventory tracking.
• Handle and distribute all incoming and outgoing mail, faxes and deliveries.
• Assist with student enrollment activities as needed.
• Receive and process tuition payments as necessary.
• Support in preparing and maintaining a safe, healthy, inviting, nurturing and engaging environment for all children, families, and colleagues.
• Support special projects and events.

Qualifications and Skills:

Education (including licenses, certifications):

• High School Diploma or GED
• Associates or Bachelor’s degree preferred

Experience required and preferred:

• Minimum of 1 year administrative support experience. 3 years administrative support experience preferred.
• Experience and comfort with office equipment and software word processing, desktop publishing, spreadsheets and calendar management. Google workspace experience is a plus.

Skill Competencies:

• Excellent communication skills – both written and verbal - and the ability to communicate with visitors and employees at all levels
• Ability to work autonomously
• Ability to act on anticipated needs of administrative office and leadership team
• Effectively manage time, expectations and workspace
• Comfortable adapting to new processes and equipment.
• Demonstrate a high comfort working with diverse populations and an understanding of the cultural and social barriers that can exist when accessing educational services.

At CHI St. Joseph Children’s Health, we’re reimagining what education looks and feels like from the student, the family and the teacher’s perspective. Now is the time to consider joining our team and dream along with us. We’re looking for a talented, creative, energetic and imaginative team member to travel with us on our journey of discovery and invention as a full-time Administrative Assistant at our new Mary Francis Bachmann School located at 1834 Lititz Pike in Manheim Township.

Our educational philosophy embraces a Waldorf-inspired curriculum where team members, students and their families form meaningful relationships over multiple years of engagement, learning, discovery and development together.

CHI St. Joseph Children’s Health is dedicated to improving the health of children and families by improving access, linking families to care, coordinating health-related services and providing clinical programs, while serving as a leading voice in collaborative efforts to improve the health and well-being of the Lancaster, PA community.

Every child has a unique health journey; the goal of CHI St. Joseph Children’s Health is to serve as a supportive voice and companion for children and families along their path to growing up healthy and happy. CHI St. Joseph Children's Health is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.