Executive Assistant

Serve as the executive assistant to the Hospital or Market President. Oversees the daily administrative operations of multiple leaders or a single executive; represents the leaders to both external and internal contacts, and has accountability for relieving them of routine matters through appropriate independent action. The position requires considerable knowledge of the organization, policies and practices in making routine administrative decisions and in the approach to take to handle non‐routine situations.  Provides support and a wide range of complex, confidential, and administrative duties to named executive officers.

All duties of Administrative Assistant Sr
Provide complex and confidential administrative support to the Hospital or Market President and other executive team members as applicable. 
Proactively and independently manages the executive calendar, including scheduling all appointments.
Prepare correspondence and other material requiring considerable judgment and knowledge of health system operations; file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork related to the overall management of the executive’s office.
Develop presentations, including general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and PowerPoint presentations.
Represent Hospital or Market President as primary contact for and liaison with internal and external stakeholders.
Serve as executive meeting planner/coordinator, handle travel arrangements as necessary including transportation and lodging, prepare related itineraries, and maintain accurate records for reimbursement purposes.
Arrange, and participate in executive and leadership team meetings through the preparation of agendas, packets, documents and general record keeping.
Support the annual budget process for the executive office to include expenses and programs in coordination with the Finance team.
May provide coordination of administrative projects and/or the administrative portions of projects or activities.
Facilitates prompt action on new and renewal contracting

Ensures the President/CEO's calendar includes appropriate time for rounding and engagement activities.

Required Education and Experience
*High School Diploma/GED

*Five (5) years previous administrative experience supporting an executive.

Required Minimum Knowledge, Skills, Abilities and Training
Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion.
Must be able to positively interact with a very large constituency of high visibility and importance to the decision making process.
Must be self‐motivated, and able to take ownership of projects/assignment.
Must be a team player.
Must have excellent customer service skills with outstanding follow‐up.
Strong interpersonal, verbal and writing skills.
Must have exceptional proficiency in composing written communications, expert proofreading, and editing skills
Ability to create and revise Word, Excel, PowerPoint and Vision documents
Advanced Microsoft Office product competency, which may be tested through pre‐employment assessment

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.