Executive Assistant

Baylor St. Luke’s Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care neuroscience oncology transplantation and more. Our team’s efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the world. In our commitment to advancing standards in an ever-evolving healthcare environment our new McNair Campus is designed around the human experience—modeled on evidence-based practices for the safety of patients visitors staff and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care research and education. Our strong alliance with Texas Heart® Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other. Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.

Serve as the executive assistant to the Hospital President and Senior Vice President.  Oversees the daily administrative operations of multiple leaders or a single executive; represents the leaders to both external and internal contacts, and has accountability for relieving them of routine matters through appropriate independent action.  The position requires considerable knowledge of the organization, policies and practices in making routine administrative decisions and in the approach to take to handle non-routine situations. 

1. All duties of Administrative Assistant Sr

2. Provide complex and confidential administrative support to the Hospital and Market President and Senior Vice President.

3. Proactively and independently manages the executive calendar, including scheduling all appointments.

4. Prepare correspondence and other material requiring considerable judgment and knowledge of health system operations; file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork related to the overall management of the executive’s office.

5. Develop presentations, including general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and PowerPoint presentations.

6. Represent Market President and SVP as primary contact for and liaison with internal and external stakeholders.

7. Serve as executive meeting planner/coordinator, handle travel arrangements as necessary including transportation and lodging, prepare related itineraries, and maintain accurate records for reimbursement purposes.

8. Arrange, and participate in executive and leadership team meetings through the preparation of agendas, packets, documents and general record keeping.

9. Support the annual budget process for the executive office to include expenses and programs in coordination with the Finance team. 

10. May provide coordination of administrative projects and/or the administrative portions of projects or activities.

Required Education and Experience

*High School Diploma/GED

*Five (5) years previous administrative experience supporting an executive.  

Preferred Education and Experience
• Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion.

• Must be able to positively interact with a very large constituency of high visibility and importance to the decision making process.

• Must be self-motivated, and able to take ownership of projects/assignment.

• Must be a team player.

• Must have excellent customer service skills with outstanding follow-up.

• Strong interpersonal, verbal and writing skills.

• Must have exceptional proficiency in composing written communications, expert proofreading, and editing skills

• Ability to create and revise Word, Excel, PowerPoint and Vision documents

• Advanced Microsoft Office product competency, which may be tested through pre-employment assessment