Staffing Coordinator

In 2020, united in a fierce commitment to deliver the highest quality care and exceptional patient experience, Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care, including 11 hospitals and nearly 5,000 physicians and providers. Together, we are empowered to make an even greater impact on the health and well-being of our communities.

CHI Franciscan and Virginia Mason are now united to build the future of patient-centered care across the Pacific Northwest. That means a seamlessly connected system offering quality care close to home. From basic health needs to the most complex, highly specialized care, our patients can count on us to meet their needs with convenient access to the region’s most prestigious experts and innovative treatments and technologies.

While you’re busy impacting the healthcare industry, we’ll take care of you with benefits that may include health/dental/vision, FSA, matching retirement plans, paid vacation, adoption assistance, annual bonus eligibility, and more!

Job Summary:

Virginia Mason Franciscan Health (VMFH) seeks a skilled and detail-oriented Staff Scheduler to manage the scheduling of nursing and related clinical staff across designated patient care units. This crucial role ensures optimal staffing levels while maintaining cost-effectiveness and adhering to established guidelines. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the ability to adapt quickly to changing priorities in a fast-paced healthcare environment.

Essential Job Functions:

• Develop and maintain accurate 24-hour daily and Master Staffing Plans, creating timely shift-specific schedules that optimize staffing levels for nursing-related positions. This includes balancing staffing needs with budgetary constraints and adhering to established guidelines for appropriate staff mix per unit.
• Validate and maintain accurate staff and temporary staff documentation in both automated (OneStaff or equivalent) and hardcopy systems.
• Investigate and resolve time card discrepancies, reporting findings to the appropriate unit manager for each pay period.
• Generate and distribute regular reports based on data extracted from the staffing database.
• Proactively monitor and respond to changing conditions impacting staffing needs, utilizing various communication methods (phone, email, in-person rounds) to gather information and adjust schedules accordingly.
• Collaborate with unit managers to ensure staffing needs are met efficiently and effectively.
• Match employee competencies and skills to specific assignments, considering established staffing ratios and guidelines.

Minimum Job Qualifications:

• One year of related work experience, preferably in a healthcare setting.

Preferred Qualifications:

• Experience with scheduling software (OneStaff or similar).
• Knowledge of healthcare staffing regulations and best practices.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word).